Checklist 9: Post-enumeration survey (PES)

	Activity	Description	Output	Responsible Party(ies)	Duration (Months)	Years to Census Night
1	Development of a comprehensive plan of procedures and processes for the PES	To be successful, the PES should be planned as an integral part of the census	Work plan, procurement plan, budget, recruitment and training plans	Demography	0	1.7
2	Selection of PES team	PES team should be selected from Demography team or recruited	PES team in place, independent from main Census team	HR & Management	0	2.0
3	Design of the PES questionnaires and manuals	Design of the data processing system for the PES	Questionnaire and CAPI application for the PES	PES team & IT	1	1.6
3	Design of the PES questionnaires and manuals	Reproduction and delivery of PES materials (manuals and training guides) to census HQ	PES materials are ready for use	PES team & logistics	2	0.6
4	PES IT matching system	Development of automatic matching system for matching census and PES data	Matching code tuned for specific data – ideally using census pilot and PES pilot data	PES team	2	1.0
4	PES IT matching system	Development of PES matching guidelines for clerical matchers	Clerical matching system in place with guidelines for clerical reviewers	PES team	2	1.0
5	Drawing of the sample EAs for the PES	Determine a sampling method that ensures the PES covers sufficient EAs of different characteristics	Document the PES sample design	PES team	2	0.5
5	Drawing of the sample EAs for the PES	Draw the sample for the PES EAs	List of EAs to be included in the PES (kept secret outside PES team)	PES team	2	0.3
6	Assemble PES documents for distribution to field staff	PES materials delivered to regional offices	Training questionnaires and manuals ready for use	Logistics	1	0.1
7	Recruitment and training of PES field staff	Recruitment and training of PES district supervisors	Trained field staff	PES team & HR	1	-0.1
7	Recruitment and training of PES field staff	Recruitment and training of sub-county supervisors	Trained field staff	PES team & HR	1	-0.1
7	Recruitment and training of PES field staff	Recruitment and training of PES enumerators	Trained field staff	PES team & HR	1	-0.1
7	Recruitment and training of PES field staff	Deployment of PES enumerators to the field	Trained and equipped field staff	PES team & HR	0	-0.2

Milestone 5: PES enumeration

	Activity	Description	Output	Responsible Party(ies)	Duration (Months)	Years to Census Night
8	Assemble of field materials	Assemble and dispatch of PES tablets and other materials to sub-county offices	PES tablets and other materials are available	Logistics	0	-0.2
8	Assemble of field materials	Assemble and dispatch of PES tablets and other materials to district census offices	PES tablets and other materials are available	Logistics	0	-0.2
8	Assemble of field materials	Assemble and dispatch of PES tablets and other materials to census head office	Retrieval plan – all materials retrieved	Logistics	0	-0.25
9	Receipt and checking of PES data	Processing of PES questionnaire	Clean PES data ready for matching	PES team & IT	1	-0.25
9	Receipt and checking of PES data	Matching of PES and census data	Matched dataset	PES team	1	-0.3
9	Receipt and checking of PES data	Reconciliation visits to resolve non-matches	Matched dataset with all Census records in PES EAs recorded as matched, incorrectly enumerated or not matched	PES team	1	-0.4
9	Receipt and checking of PES data	Dual system analysis or similar to estimate census undercount and error rates in the census data	Compilation of tabulations	PES team	1	-0.5
9	Receipt and checking of PES data	Preparation of report evaluating census results based on PES	PES draft report	PES team	1	-0.6
10	Publish PES report	Review draft PES report, finalise and publish	PES report	PES team	1	-0.7