Checklist 3: Design of Census Questionnaires, Manuals and Procedures

	Activity	Description	Output	Responsible Party(ies)	Duration (Months)	Years to Census Night
1	Selection of topics for questionnaire	Consultation on topics required by users	Outline of indicators	Demography	2	3.7
2	Questionnaire design and testing	Development of Draft Zero of the Census Questionnaire	1st draft questionnaires	Demography	2	3.7
2	Questionnaire design and testing	Review of 1st draft of questionnaire by the NSO Technical Team	Agreed edits	Demography	7	3.5
2	Questionnaire design and testing	Draft the census Dictionary from the census Questionnaire	1st draft data dictionary	IT	5	2.5
3	Consultation with users	Review of the Questionnaire by the census taskforce (includes other departments in NSO)	Data needs to be met	Demography	0	2.2
3	Consultation with users	Review of the Census Questionnaire by External Stakeholders	Justification for extra questions	Demography	0	2.1
3	Consultation with users	Review & update the questionnaire based on the comments of external stakeholders	Final questionnaire	Demography	0	2.1
3	Consultation with users	Translate the Questionnaire into Local Languages	Translated questionnaires	Demography	2	2.0
4	Data collection application development (CAPI)	IT and Demography teams work together to specify (questions, routing, validation, instructions), code and test CAPI	Data collection App	Demography & IT	3	2.0
5	Design manual for enumerators	Develop a verbatim training guide	Enumerator's manual	Demography & IT	3	2.0
6	Development of census tabulation and analysis plan	Develop a high level tabulation plan	Tabulation and analysis plan for the main report	Demography	2	3.7
7	Develop manual for supervisors and data transmission procedures	Develop instructions for supervisors to ensure smooth data collection and transmission in real time	Supervisor's manual	Demography & IT	3	2.0
8	Design manual for editors	Develop guidelines that will be used to qualitatively and quantitatively evaluate the questionnaire	Editing guidelines	Demography & IT	3	2.0
9	Selection of areas where to test the questionnaire	Select range of EAs ensuring that different types of populations are represented e.g., urban, rural, hard to enumerate	Pretest sample EAs	Demography & GIS	1	1.8
10	Prepare tablets	Upload and test the CAPI questionnaire using the pretest tablets	Test reports	Demography & IT	1	1.8
11	Prepare materials, identify and train NSO staff for pretest	Have the technical staff take a dry run of the interview process using all the materials in their desired electronic format	Pretest teams in place, Training issues that arise	Demography & HR & IT	1	1.8

Milestone 2: Carry out Census Questionnaire Pre-test

	Activity	Description	Output	Responsible Party(ies)	Duration (Months)	Years to Census Night
13	Data processing	Coding, data entry and tabulations	Clean pretest dataset	Demography & IT	0	1.6
14	Pretest analysis and evaluation	Carry out analysis and evaluation of pretest data and information	Tabulations	Demography & IT	0	1.6
15	Preparation of the detailed pretest report	Questionnaire pre-test review meeting	Report format for field staff	Demography & IT	0	1.6
17	Update of census tools	Update CAPI application and enumerator manuals based on feedback from the pretest	CAPI application & enumerator's manuals	Demography & IT	0	1.6
18	Determine if there is need for another pretest	Have substantial changes been made to the CAPI, training or manuals?	If yes, repeat steps 9 to 18	Demography & IT	0	1.6
19	Update of the data editing instructions	Update data editing instructions based on feedback from the pretest	Final data editing guide	Demography & IT	1	1.6