Checklist 4: Pilot Census

	Activity	Description	Output	Responsible Party(ies)	Duration (Months)	Years to Census Night
1	Planning for pilot census	Develop concept note and other documentation for the census pilot, including workplan, procurement plan, budget, recruitment and training plan	Set of documentation for well planned pilot census exercise	??	4	1.5
2	Selection of EAs for pilot census	A sample of EAs is chosen for the pilot census, ensuring that different types of EAs are included e.g., urban, rural, hard to enumerate etc	List of pilot census EAs	Demography & GIS	1	1.5
3	Setting up field operations for the pilot census	Determine field operation’s needs (tablets/smartphones and other field materials)	Field work checklist	Demography & IT	1	1.5
3	Setting up field operations for the pilot census	Determine data processing needs (procedures, quality, or operational controls, editing, tabulation)	Data processing guide	Demography & IT	3	1.5
3	Setting up field operations for the pilot census	Selection of data processing software and appropriate NSO staff training	Staff training on all necessary software and applications	Demography, IT & GIS	2	1.3
3	Setting up field operations for the pilot census	Development of the field operations plan/logistical plan for deployment of personnel, devices and materials	Piloted field operations plan	Demography, IT & GIS	2	1.3
3	Setting up field operations for the pilot census	Procurement and Installation of Tablets and other DP devices/Equipment to use in the pilot census	All electronic devices in place	Demography, IT & GIS	2	1.3
3	Setting up field operations for the pilot census	Procurement of other field materials and accessories	Printed related & training materials	Demography, IT, GIS	2	1.3
4	Recruiting and training supervisors	Run recruitment campaign for census supervisors and enumerators	Supervisors and enumerators appointed	Management & HR	0.3	1.2
4	Recruiting and training supervisors	Identification of District Pilot Census Trainers/supervisors	District supervisor available	Management & HR	1	1.3
4	Recruiting and training supervisors	Orientation of Pilot census district staff on census activities (recruitment, publicity etc)	District supervisors oriented	Demography, IT & GIS	0.9	1.2
5	Recruiting and training enumerators	Recruitment of field staff (supervisors and enumerators)	Training report	Demography, IT & GIS	0.9	1.1
5	Recruiting and training enumerators	Upload and test run questionnaires on the Tablets, census monitoring dashboard	Robust questionnaire apps and dashboards	Demography, IT & GIS	0.9	1.0
5	Recruiting and training enumerators	Training of field staff (supervisors and enumerators)	Clean pre-enumeration HH listing	Demography, IT & GIS	0.9	1.0
6	Pilot pre-enumeration listing and familiarization of EA boundaries	Carry out household listing in pilot EAs	Piloted field operations plan	Demography, IT & GIS	-	-
6	Pilot pre-enumeration listing and familiarization of EA boundaries	Cleaning of the results from pre-enumeration listing and uploading	All electronic devices in place	Demography, IT & GIS	-	-

Milestone 3: Pilot Census Enumeration

	Activity	Description	Output	Responsible Party(ies)	Duration (Months)	Years to Census Night
7	Identification of pilot census data editors	Select suitable NSO staff or recruit data editors	Data editors identified for training	Demography & IT	0.9	1.0
8	Receipt of pilot enumeration devices and materials at NSO HQ	Delivery of tablets/smartphones and other materials	Devices and materials received	Demography & IT	0.9	1.0
9	Data processing (coding, data entry and tabulations)	Training of pilot census data editors	Data editing report	Demography & IT	1	1.0
9	Data processing (coding, data entry and tabulations)	Editing of pilot census data	Pilot census data	Demography & IT	1	1.0
10	Data Analysis and report writing	Debriefing meeting and review of District Technical Officers reports	Consolidated Reports from District Technical Officers	Demography & IT	1	0.9
10	Data Analysis and report writing	Analysis and evaluation of the pilot census with a report	Revised questionnaire, applications and manuals	Demography & IT	1	0.9
11	Update of questionnaire and other operations based on findings from pilot	Finalize questionnaire and CAPI and manuals	Final data collection tools	Demography & IT	2	0.8
12	Submission of questionnaire to cabinet for approval	Liaise with appropriate government bodies to gain approval of finalized questionnaire	Approved data collection tools	Management	0	0.8
13	Test new CAPI system based on finding from pilot census	Update and test new CAPI application	Fully tested CAPI application	Demography & IT	0.9	0.5
14	Gazetting of census dates if not already done	Official publication of the census reference night	Census reference night is set	Demography	0	1.0