Checklist 6: Procurement and preparation of enumeration materials

	Activity	Description	Output	Responsible Party(ies)	Duration (Months)	Years to Census Night
1	Use of technology	Consult and make decisions on specifications for all technological requirements	Specifications for all technological requirements	IT	1	2
2	Contracting out	Selection and contracting out of census main office, logistic and processing centres	Required office structures are available	Procurement	6	2
2	Contracting out	Procurement of census furniture and other materials	All required office furniture and other equipment is available	Procurement	12	2
2	Contracting out	Partnership contract to borrow equipment (if necessary)	Contracts agreed and signed	Procurement	10	1
3	Local and international procurement	International logistics and customs clearance	All procedures and requirements have been identified	Procurement	12	2
3	Local and international procurement	Make advertisements of census procurements/tender notices in media	Awareness of requirements	Procurement	0	0.6
3	Local and international procurement	Make specifications for tablets and other field devices and fill in procurement forms	Procurement forms completed	Procurement	0	0.6
3	Local and international procurement	Procurement of field enumeration materials (printing of enumeration documents etc)	Printed materials available	Procurement	2	0.6
4	Logistics for census materials	Packing of census enumeration materials into containers using the EA master list (excluding tablets)	A clear material tracking system	Logistics	2	0.6
4	Logistics for census materials	Provisioning and packing of tablets	All tablets installed with apps	Logistics	2	0.6
4	Logistics for census materials	Distribution of census enumeration materials in the field	All centres receive materials on time	Logistics	2	0.4